IT services for direct search experts
As an executive search consultant, you are both a recruiter and an entrepreneur. As a recruiter you need talent pool management, CRM/xRM and ATS - and as an entrepreneur you need business management and document archiving. The RecruiterCloud combines all of this in a single platform.
RecruiterCloud - the Solution for Direct Search
If you prefer the direct search approach,
- do not want to place job advertisements in order to save yourself the trouble of analyzing countless unsuitable applications,
- do not want to have any “problem cases” in your pipeline who are no longer wanted in their current companies,
- and consciously aim to approach only those candidates who exactly match your requirements profile,
then you don't need the mass processing functions of classic ATS or applicant management systems: no automated CV parsing, no job board multiposting, no AI-generated serial letters to hundreds of candidates Instead, you need a solution that is specifically tailored to the direct search approach - and supports you in communicating with a selected number of candidates in a highly individualized and value-oriented manner.
As an executive search consultant, you are also an entrepreneur.
As an entrepreneur, you not only have to write (electronic) invoices, credit notes and reminders, but also document incoming payments, keep an eye on cash flow and be able to call up a BA (Business Analysis) at any time.
At the same time, you are obliged to archive all business-relevant documents and emails in a GoBD-compliant and unalterable manner - and to provide complete transaction files at the touch of a button. Solutions that only run locally on your PC are not sufficient for this because everything on your CV can be changed.
The RecruiterCloud brings together what you really need: Recruiting, business management and document archiving - for more efficiency and less effort.
RecruiterCloud - the only platform that combines recruiting, document archiving and business management in one solution and ensures GDPR, HGB and GoBD compliance
CRM / xRM
With RecruiterCloud, you manage not only customers but also suppliers, banks, insurers, and authorities. These master data form the foundation not only for your recruiting processes, but also for business management and GoBD-compliant document archiving.
TalentPool
Build a valuable TalentPool by structuring candidates according to categories, regions, industries, or leadership skills. This way you can find, with just a few clicks, the professionals and executives who perfectly match a position.
GDPR Compliance
With one click, identify candidates who pose a GDPR risk and automatically send a pre-formulated consent email. This ensures you store candidates in the TalentPool in compliance with the law and avoid regulatory sanctions.
Applicant Management
All applications per candidate and position at a glance: candidates categorized into A, B, and C groups. Flexibly add documents to applications, retrieve the complete workflow history with a single click, and access all emails sent to the candidate.
Workflows
Standardized workflows ensure that you never lose track even with hundreds of applicants. For each candidate, you can see their process status, which emails and documents have been exchanged, and that every application is processed with quality assurance. Each step is documented and traceable.
Competence Profile
Assign candidates any number of predefined language skills, industry, management, and professional competences to create a detailed competence profile. When sending an application, a PDF is automatically generated ‘on the fly’ from the stored data and attached.
Assessment Report
When sending an application, RecruiterCloud automatically generates an Assessment Report as a PDF, including a short profile, motivation to change, salary expectations, availability date, and a rating against the job requirements. This gives your clients a clear, standardized evaluation document.
Business Management
Manage your costs, revenues, and credit notes. HGB / GoBD compliance: when closing revenues, RecruiterCloud automatically generates an eInvoice in PDF format with embedded XML, sends it by email, and archives it GoBD-compliantly in the document archive. Stay on top of your finances: with one click, you get a business evaluation (BWA).
Document Archiving
Archive all tax-relevant documents and emails in a GoBD-compliant manner – immutable, legally secure, and accessible at any time. When uploading an incoming invoice, RecruiterCloud automatically creates a document and archives it immutably and GoBD-compliantly in the document archive. This ensures you are well-prepared for audits by authorities.
About us
We are executive search consultants ourselves and founded our company in 2009. Our focus is not only on Executive Search , but also on Expert Search. The special requirements of expert search in particular made it clear to us over 15 years ago that we needed IT support that would
- enables the creation and management of a large talent pool in order to specifically identify the candidates who exactly match the requirements profile of a position,
- allows highly individualized communication with candidates based on their background and "value propositions",
- also efficiently supports the management of clients, suppliers, authorities and contacts.
We were also aware that with the large volumes of data in Expert Search, the required quality can only be ensured with workflow management. We needed a solution that would give us transparency at all times, even with a large candidate pipeline with several hundred candidates per position - so that we never lose track, know exactly where each candidate is in the process and which documents have already been exchanged.
Added to this were our requirements as entrepreneurs and managers:
We needed a system that went far beyond recruiting and CRM/xRM - a solution that would also support us in managing our business, from sales and cost management to the creation of invoices, reminders and credit notes to the legally compliant, audit-proof archiving of our documents.
Applicant management, business management and document archiving systems already existed in 2009. However, each had its own master data basis, all differed in terms of user guidance - and most were not cloud-based, but had to be installed and maintained locally. A solution that seamlessly integrated customer and contact management, project and applicant management, business management and document archiving did not exist at the time - and to our knowledge still does not.
We therefore decided to develop an Internet service ourselves that would fully meet our requirements. Since then, our solution has been continuously developed, migrated several times to modern web application platforms and is now perfectly tailored to the requirements of smaller executive search consultants working in direct search.
Management Team
Herbert K. Schmoll
Executive PartnerCo-founder and managing director
Sabine A. Steinmetz
Executive PartnerCo-founder and managing director